Finance and Sales Coordinator

The finance and sales coordinator is responsible for keeping co-op financial records up to date, including cost of production, bill and payment processing, monthly bank recons, basic financial reporting, cash flow analysis, and support with grant financial management. This position implements policies and procedures and works closely with the GM to maintain and improve the co-op’s finance practices while identifying ways to enhance performance and generate greater returns for co-op farmer-members. In addition, this position is responsible for generating sales invoices daily or as needed, and communicating packing schedules with Honalō facility staff.

Essential Functions

  • Sales order fulfillment; generate invoices and communicate packing and pickup schedules with facility staff.
  • Cost of production (COP); enter kitchen records, generate COP figures for each product and enter this data into Quickbooks.
  • Enter fruit intake and processor-member records; includes generating supplier bills and building pivot tables in Google Sheets to analyze monthly production volumes.
  • Process bills in Quickbooks.
  • Process payments and make physical bank deposits.
  • Monthly bank recons.
  • Manage accounts payable and accounts receivable.
  • Basic financial reporting (e.g. P&Ls, balance sheets, product sales summaries).
  • Support GM with grant financial management and reporting.
  • Participate in Food Safety Team meetings as needed to help ensure processing records are accurate and complete and to communicate with production supervisors.
  • Maintain co-op traceability program and manage customer complaints.
  • Analyze product margins.
  • Communicate about COP and customer satisfaction with GM, production and sales teams.


  1. Strong math and financial skills.
  2. Organization and detail orientation.
  3. Ability to foresee and prevent potential hazards.
  4. Performance management.
  5. Problem solving/analysis.
  6. Results driven.
  7. Communication proficiency, including through text, email and other online methods.
  8. Time management.
  9. Technical capacity.
  10. Learning orientation.

Supervisory Responsibility
This position does not have any supervisory responsibilities as this time.

Work Environment
While performing the duties of this job, staff member will be asked to work from the Honalō marshaling yard offices at least one day per week, and may choose to work onsite or remotely the rest of the time.

Physical Demands
The physical demands described here are representative of those that must be met by the staff member to successfully perform the essential functions of this job.

While performing the duties of this job, the staff member is regularly required to talk and hear. As the vast majority of work tasks are computer-based, the staff member may also be required to sit or stand for extended periods of time.  

Position Type/Expected Hours of Work
Work demands of this position are year round, and may become more intense during ‘ulu season due to increased production records needing to be processed weekly.  Approximately 20 hours of work per week are expected. At least one day per week must be located at the Honalō marshaling yard facility and the remainder of work may be performed onsite or remotely.

No travel is expected for this position other than to and from the Honalō facility.

Required Education and Experience

  1. Undergraduate or Associate’s degree.
  2. 3-5 years of experience in bookkeeping, sales or financial work.

Preferred Education and Experience

  1. CPA.
  2. Previous financial management experience.
  3. Proficiency in QuickBooks, excel and Google Sheets.

Additional Eligibility Qualifications
None required for this position.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Start Date

Email cover letter and resume to

Posted: December 15, 2018

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